Terms & Conditions - PRS Advertising Limited - Trading as PRS Partnership

The following terms and conditions apply to all website development / design services provided by PRS Advertising Limited to the Client.

1. Acceptance

It is not necessary for any Client to have signed an acceptance of these terms and conditions for them to apply. If a Client accepts a quote then the Client will be deemed to have satisfied themselves as to the terms applying and have accepted these terms and conditions in full.

Please read these terms and conditions carefully. Any purchase or use of our services implies that you have read and accepted our terms and conditions.

2. Charges

Charges for services to be provided by PRS Advertising Limited are defined in the project quotation that the Client receives via e-mail. Quotations are valid for a period of 30 days. PRS Advertising Limited reserves the right to alter or decline to provide a quotation after expiry of the 30 days.

Unless agreed otherwise with the Client, all website design and graphic design services require an advance payment of a minimum of thirty three (33) percent of the project quotation total before the work is supplied to the Client for review. A second charge of thirty three (33) percent is required after the development stage, with the remaining thirty three (33) percent of the project quotation total due upon completion of the work, prior to upload to the server or release of materials.

Payment for services is due by cheque or bank transfer. Cheques should be made payable to PRS Advertising Limited and sent to PRS Advertising Limited, 6 Playfield Road, Capel St Mary, Ipswich, IP9 2HP. Bank details will be made available on invoices.

3. Client Review

PRS Advertising Limited will provide the Client with an opportunity to review the appearance and content of the website or graphic design during the design phase and once the overall work development is completed. At the completion of the project, such materials will be deemed to be accepted and approved unless the Client notifies PRS Advertising Limited otherwise within ten (10) days of the date the materials are made available to the Client.

4. Turnaround Time and Content Control

PRS Advertising Limited will install and publicly post or supply the Client’s website or graphic design by the date specified in the project proposal, or at date agreed with Client upon PRS Advertising Limited receiving initial payment, unless a delay is specifically requested by the Client and agreed by PRS Advertising Limited.

In return, the Client agrees to delegate a single individual as a primary contact to aid PRS Advertising Limited with progressing the commission in a satisfactory and expedient manner.

During the project, PRS Advertising Limited will require the Client to provide website content; text, images, documents, movies and sound files.

5. Failure to provide required website content

PRS Advertising Limited is a small business, to remain efficient we must ensure that work we have programmed is carried out at the scheduled time. On occasions we may have to reject offers for other work and enquiries to ensure that your work is completed at the time arranged.

This is why we ask that you provide all the required information in advance. On any occasion where progress cannot be made with your website or graphic design project because we have not been given the required information in the agreed time frame, and we are delayed as result, we reserve the right to impose a surcharge of up to 25%. If your project involves Search Engine Optimisation we need the text content for your site in advance so that the SEO can be planned and completed efficiently.

If you agree to provide us with the required information and subsequently fail to do within one week of project commencement we reserve the right to close the project and the balance remaining becomes payable immediately. Simply put, all the above condition says is ‘please do not give us the go ahead to start until you are ready to do so’.

NOTE: Text content should be delivered as a Microsoft Word, email (or similar) document with the pages in the supplied document representing the content of the relevant pages on your website. These pages should have the same titles as the agreed website pages. Contact us if you need clarification on this.

If your site is to be built on a content management system, you will be able to keep your content up to date yourself.

6. Payment

Invoices will be provided by PRS Advertising Limited upon completion of graphic design projects but before publishing any live website. Invoices are normally sent via email; however, the Client may choose to receive hard copy invoices. Invoices are due upon receipt. Accounts that remain unpaid thirty (30) days after the date of the invoice will be assessed a service charge in the amount of the higher of one and one-half percent (1.5%) or £30 per month of the total amount due.

7. Additional Expenses

Client agrees to reimburse PRS Advertising Limited for any additional expenses necessary for the completion of the work. Examples would be purchase of special fonts, stock photography etc, that were not specifically outlined in the agreed quotation.

8. Web Browsers

PRS Advertising Limited makes every effort to ensure websites are designed to be viewed by the majority of visitors. Websites are designed to work with the most popular current browsers (e.g. Google Chrome, Firefox, Internet Explorer, Edge, Opera, etc.). Client agrees that PRS Advertising Limited cannot guarantee correct functionality with all browser software across different operating systems or devices.

PRS Advertising Limited cannot accept responsibility for web pages which do not display acceptably in new versions of browsers released after the website have been designed and handed over to the Client. As such, PRS Advertising Limited reserves the right to quote for any work involved in changing the website design or website code for it to work with updated browser software.

9. Default

Accounts unpaid thirty (30) days after the date of invoice will be considered in default. If the Client in default maintains any information or files on PRS Advertising Limited’s Web space, PRS Advertising Limited will, at its discretion, remove all such material from its web space. PRS Advertising Limited is not responsible for any loss of data incurred due to the removal of the service. Removal of such material does not relieve the Client of the obligation to pay any outstanding charges assessed to the Client’s account. Cheques returned for insufficient funds will be assessed a return charge of £25 and the Client’s account will immediately be considered to be in default until full payment is received. Clients with accounts in default agree to pay PRS Advertising Limited reasonable expenses, including legal fees and costs for collection by third-party agencies, incurred by PRS Advertising Limited in enforcing these Terms and Conditions.

10. Termination

Termination of services by the Client must be requested in a written notice and will be effective on receipt of such notice. E-mail or telephone requests for termination of services will not be honoured until and unless confirmed in writing. The Client will be invoiced for design work completed to the date of first notice of cancellation for payment in full within thirty (30) days.

11. Indemnity

All PRS Advertising Limited services may be used for lawful purposes only. You agree to indemnify and hold PRS Advertising Limited harmless from any claims resulting from your use of our service that damages you or any other party.

12. Copyright

The Client retains the copyright to data, files and graphic logos provided by the Client, and grants PRS Advertising Limited the rights to publish and use such material. The Client must obtain permission and rights to use any information or files that are copyrighted by a third party. The Client is further responsible for granting PRS Advertising Limited permission and rights for use of the same and agrees to indemnify and hold harmless PRS Advertising Limited from any and all claims resulting from the Client’s negligence or inability to obtain proper copyright permissions. A contract for website design and/or placement shall be regarded as a guarantee by the Client to PRS Advertising Limited that all such permissions and authorities have been obtained. Evidence of permissions and authorities may be requested.

All design work produced by PRS Advertising Limited remains the copyright of PRS Advertising Limited regardless of payment being completed. Copyright will only be released to the client on previous agreement and then only once payment has been received in full.

13. Standard Media Delivery

Unless otherwise specified in the project quotation, this Agreement assumes that any text, images, graphics or other documents will be provided by the Client in electronic format (files delivered on removable media or via e-mail, FTP or other file sharing service). If text or images are provided as physical copies (e.g. hand-written or printed material), there may be an additional charge to convert this content to an electronic format, either by typing or scanning. Although every reasonable attempt shall be made by PRS Advertising Limited to return to the Client any images or printed material provided for use in creation of the Client’s website, such return cannot be guaranteed.

14. Design Credit

Unless otherwise agreed directly with the client, a link to PRS Advertising Limited may appear in either small type or by a small graphic at the bottom of the Client’s website. If a graphic is used, it will be designed to fit in with the overall site design. The Client also agrees that the website developed for the Client may be presented in PRS Advertising Limited’s portfolio.

15. Access Requirements

If the Client’s website is to be installed on a third-party server, PRS Advertising Limited must be granted temporary read/write access to the Client’s storage directories which must be accessible via FTP. Depending on the specific nature of the project, other resources might also need to be configured on the server.

16. Post-Placement Alterations

PRS Advertising Limited cannot accept responsibility for any alterations caused by a third party occurring to the Client’s pages once installed. Such alterations include, but are not limited to additions, modifications or deletions.

17. Domain Names

PRS Advertising Limited may purchase domain names on behalf of the Client, and TRM Web Design Ltd will continue to renew those domains on behalf of the Client until the Client provides notice of cancellation of at least 14 days prior to the domain’s renewal date. Initial registration and renewal of domain names will be charged to the Client.

For domain names purchased directly by the Client, it is entirely the responsibility of the Client to ensure any renewal fees are paid by them to the Registrar. The loss, cancellation or otherwise of the domain brought about by non or late payment is not the responsibility of PRS Advertising Limited. The Client should keep a record of the due dates for payment to ensure that payment is received in good time.

18. General

These Terms and Conditions supersede all previous representations, understandings or agreements. The Client’s signature below or payment of an advance fee constitutes agreement to and acceptance of these Terms and Conditions. Payment online is an acceptance of our terms and conditions.

19. Governing Law

This Agreement shall be governed by English Law.

20. Liability

PRS Advertising Limited hereby excludes itself, its Employees and or Agents from all and any liability from:

Loss or damage caused by any inaccuracy;

Loss or damage caused by omission;

Loss or damage caused by delay or error, whether the result of negligence or other cause in the production of the web site;

Loss or damage to clients’ artwork/photos, supplied for the site. Immaterial whether the loss or damage results from negligence or otherwise.

The entire liability of PRS Advertising Limited to the Client in respect of any claim whatsoever or breach of this Agreement, whether or not arising out of negligence, shall be limited to the charges paid for the Services under this Agreement in respect of which the breach has arisen.

21. Severability

In the event any one or more of the provisions of this Agreement shall be held to be invalid, illegal or unenforceable, the remaining provisions of this Agreement shall be unimpaired and the Agreement shall not be void for this reason alone. Such invalid, illegal or unenforceable provision shall be replaced by a mutually acceptable valid, legal and enforceable provision, which comes closest to the intention of the parties underlying the invalid, illegal or unenforceable provision.